Payments & Receipts

Recording payments keeps your outstanding balances accurate and tells you, at any moment, who owes you and whom you owe.

Record a receipt (money in)

Open Payments

Click Payments in the sidebar and choose + New.

Enter the details

• Direction — In for money received.
• Amount received.
• Mode — cash, UPI, bank transfer, cheque, card, etc.
• Party — the customer who paid.
• Invoice — link it to the invoice being settled (optional but recommended).

Save

The customer’s balance updates, and the linked invoice reflects the payment.

Record a payment (money out)

For money you pay a supplier, create a payment with Direction = Out, choose the supplier, and link it to the relevant bill if you have one.

Link payments to invoices whenever you can. It keeps each invoice’s paid/unpaid status correct and makes your outstanding (receivables/payables) reports trustworthy.

Part payments

If a customer pays only part of an invoice, record the amount they paid. The invoice shows as partly paid and the remaining balance stays outstanding until settled.

Seeing what’s outstanding

• Open a party to see their running balance and history.
• Use Reports & Dashboards to see outstanding receivables across all customers.

→ Next: track spending in Expenses & Purchases.