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Invoicing & SalesInvoice Branding

Invoice Branding

Make your invoices unmistakably yours. Your logo and brand colour appear on every invoice PDF — the online view page, the emailed copy, the payment page, and the paid receipt.

Go to Settings → Invoice Branding.

Choose your invoice format

On Settings → Invoice Branding you’ll see all formats with a live preview that uses your own logo and brand colour. Click any format to preview it, then Set as default & save — the one marked Default is used for every invoice you download, email, or share.

Available formats:

  • Normal A4 — a modern full-page invoice for laser/inkjet printers and PDF sharing. Logo, brand colour, GST breakup, signature line, and UPI QR.
  • GST Detailed (A4) — the traditional Tally-style bordered tax invoice: Bill-To/Ship-To boxes, an HSN/rate-wise tax summary, amount in words, bank details, terms & conditions, and a declaration + signatory block.
  • A5 Half-page — the same branded look on a compact A5 sheet.
  • Thermal 80mm — a receipt for standard 80mm thermal/POS printers (retail counters). Black-and-white (thermal heads print only black), amount in words, and a centred Scan & Pay UPI QR.
  • Thermal 58mm — the receipt for small 58mm thermal printers; the business name auto-fits the narrow roll.
  • Thermal 104mm — the receipt for wider 104mm (4-inch) thermal printers.

Brand colour applies to the A4 and A5 formats. Thermal receipts are black-and-white because thermal printer heads print only black.

Set your brand colour

Pick a colour with the colour picker, or paste a hex code (for example #2a1fc9). It’s used for the invoice heading, the table header, and the total bar on the PDF. Click Save.

Click Upload logo and choose a PNG or JPG (up to ~1.5MB). You’ll see a live preview. It prints at the top-left of every invoice. To take it off again, click Remove, then Save.

Tip: a logo with a transparent background (PNG) looks cleanest on the white invoice.

UPI “Scan & Pay” QR

Want customers to pay you by UPI in seconds? Add your UPI ID in Settings → Payments (for example yourname@okhdfcbank). Once set, every invoice PDF prints a scannable Scan & Pay QR with your UPI ID and the invoice amount — your customer opens any UPI app, scans, and pays straight to your bank.

See Payments for the full UPI and online-payment setup.

Where branding shows up

Once saved, your branding is applied automatically everywhere an invoice is rendered:

  • the Download PDF from an invoice,
  • invoices you email to a customer (PDF attached),
  • the public invoice view and payment pages you share, and
  • the payment-received receipt sent after an online payment.

You don’t need to re-apply it per invoice — set it once and every invoice follows.

GST on InvoicesShare & Collect Payment